Payroll Administrator II

Position summary:

Member of the Finance team reporting to the Payroll Supervisor that will ensure accurate processing and recording of company’s multi-state payroll of 800+ employees, provide timely and accurate financial information and participate in daily data entry Payroll processing.

Duties and responsibilities:

Responsible for preparation and processing of weekly and semi-monthly payroll for 800+ employees

Review and ensure accuracy of approved timesheets

Process employee data (transfers, terminations, rate increases, deductions, adjustments, etc.) and ensure changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to company policy and compliance with federal/state/local regulations

Coordinate the timely submission of garnishments to the Payroll Service Provider

Manage workflow to ensure all payroll transactions are processed accurately and timely

Reconcile payroll prior to transmission and validate confirmed reports

Understand proper taxation of employer paid benefits

Prepare and distribute detailed reports such as employee headcount, overtime, and employee metrics for government/grants/media releases

Assist the payroll supervisor with audits to ensure compliance with company policy and compliance with federal/state/local regulations

Process employee verification of employment (VOE) requests

Distribute pay stubs on site

Provide customer service to employees

Reconcile Wages Reports with quarterly tax returns

Assist with the coordination with the Payroll Service Provider of all correspondence of tax notices, W2’s, 1095’s to ensure completeness and on time compliance

Post the payrolls in the General Ledger

Assist the Payroll Supervisor with other payroll/accounting duties as needed

Skills, Experience and Education:

Associates’ Degree in Accounting/Business/Finance required or 10+ years of hands on payroll administration experience. Bachelor’s Degree in Accounting/Business/Finance or Payroll Professional Certification preferred

Three to five years in a payroll office performing some payroll functions, five plus years in a payroll office performing all payroll functions preferred

Strong PC and MS Office (Excel, Outlook, Internet Explorer and Word) skills, intermediate to advance skills using Excel required

Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system

Strong work ethic, ability to maintain confidentiality and exercise extreme discretion

Excellent problem solving/analytical skills, and high level of attention to detail and accuracy

Strong organizational skills, team player and the ability to work under pressure

Ability to handle, prioritize multiple tasks and meet all deadlines while working in a fast-paced environment

Strong customer service and interpersonal (verbal and written) communication with all levels of customers in a diverse environment

Good language skills required. Spanish speaking a plus

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